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The Top 5 Roadblocks to Aligning Sales and Marketing

Updated: Dec 12, 2023

There’s a reason why talking about aligning sales and marketing teams is all the rage right now. It’s the basis of so many important and emergent marketing and sales trends: The move from lead generation to demand generation, the shift to Revenue Operations from siloed operations, selling to a committee vs. an individual with account-based marketing (ABM), and making a move towards asynchronous selling.

While there are many upsides to this alignment, there are just as many obstacles facing teams as they try to get on the same page. Read on to break down the top five challenges facing marketing and sales teams as they try to align, as well as a few solutions for making team alignment a reality.

Growth Consultant

1. Marketing-to-Sales Handoff

The marketing-to-sales handoff seems simple enough: when a lead becomes qualified for sales (a sales-qualified lead, or an SQL), it’s the job of the marketing team to ensure that their sales colleagues know about it.

2 Ways Marketing-to-Sales Hand Off Goes Awry

Unclear MQL and SQL criteria

The first is the qualifying criteria or the agreement around when the right time is to hand the lead off to sales. Think about it: what are your marketing-qualified lead (MQL) and SQL criteria? What are you using to ensure that these criteria are met for handoffs day-to-day? How nuanced are the qualifications?

If your sales and marketing team may have different answers to these questions, the result can be handoff nightmares.

How marketing passes leads to sales

The second problem area involves the mechanism for your handoffs. Are your marketing leads rotated automatically once qualified, or do they already have an owner before they ever get to that stage? Do you assign your sales rep a task, a push notification, send them an email, notify them in Slack, or some combination of these options?

This process only works so far as it has been defined. The marketing-to-sales handoff must be thorough and agreed upon by both teams to be successful – a task made much more difficult if your teams are not operating in the same systems.

The Solution to Difficult Marketing to Sales Handoffs

Getting marketing and sales on the same page

To address a less-than-perfect handoff from marketing to sales, have a meeting between your marketing operations and sales operations teams to agree on the complete parameters of your lifecycle stages. Ask your teams what role plays the deal stage, lead score, buying committee makeup, and ideal customer profile (ICP) tier play in the timing and manner of the handoff?

Handoffs can change from team to team, ICP tier to ICP tier, and product to product.

Review objective data

Next, pull some reports to see at what lifecycle stage sales became involved in winning opportunities to objectively determine what has been most successful to date. Use this to further define or refine your process.

Update technology to work with the new process

Finally, once everyone agrees on the terms of your lifecycle stages and when and how sales should be tapped to jump in, update your CRM, marketing automation platform, and other technology to accommodate these newly agreed-upon handoff guidelines.

2. Disparate Systems Leave Room for Challenges

There are literally hundreds of tools that your sales and marketing teams could use to run their individual motions, but that will result in an endless list of options for your marketing operations team to deal with.

For marketing and sales activities – especially those that require a handoff – data accuracy is everything. And the more tools you have, the lower the chances are that your data is reliable.

Too many different systems can lead to:

  • Too much context switching and the necessary info not being added to the correct tool

  • System syncing issues and resulting data gaps

  • No single source of truth for decision making about the success or failure of your efforts

  • Misaligned handoff and scoring criteria

The Solution for Disparate Systems

Disparate systems can be one of the harder problems to solve because organizations may have multiple internal stakeholders and decision-makers involved. Nevertheless, there are a few ways to address this issue.

One tool to rule them all

First, you can look at moving all of your marketing and sales operations into a single tool like a CRM system that brings your team visibility in all the stages of the deal.

Audit for missing information

If combining systems is not an option, consider doing an audit of where information is not being collected, synced, and updated between systems. This can impact things like lead scoring and lifecycle stage updates, which are crucial to keeping sales and marketing aligned. Reporting can also be impacted and lead to decisions made on incomplete information.

Complete a capabilities assessment

Additionally, you will want to do a capabilities assessment of your current systems to ensure that they can achieve all of your goals. Can your systems trigger actions in one another to ensure that both sales and marketing stay on the same page? If not, check outside of your tools’ native functionality using platforms like Zapier or Workato.

3. Inconsistent Data

When you have too many tools, weak processes for using your tech, a lack of operational leadership or any combination of these things, your data suffers. When you can’t trust your data, you are flying blind when it comes to making decisions that impact your customers.

Why bad data interferes with selling and sales processes

Bad data doesn’t just lead to bad calls because you can’t properly forecast your sales team’s pipeline. Bad data means that we don’t personalize campaigns, we get the handoff wrong, we put people into the wrong segmented cohorts, and we over or under-touch our prospect accounts.

The truth is, that data drives your revenue engine. Everyone in your revenue operations – marketing leaders and implementers, sales managers and reps, and customer success teams – needs data to drive decisions around how they interact with customers.

The Solution to Inconsistent Data

Interview Your Marketing and Sales Teams

The first thing you will want to do when you’re thinking about your process is to interview your team to see what obstacles are preventing them from adding data. Do you have the most commonly populated properties in the left-side views of the correct records, broken down into sections? If not, then note this down as something you can improve.

Review Automation that Syncs Processes

Next, take a look at how you can use automation to tighten up your sales and marketing processes and keeps your data clean at the same time. For example, can you use automation to create records or move them from stage to stage of a pipeline to ensure that the data surrounding those activities stay accurate? Can you duplicate or update properties using workflows to reduce manual entry?

Check Your Systems

Finally, make sure that all of your systems are sharing data regularly and automatically. This will ensure that everyone and every automation has the right data at the right time. And of course, condensing your tech stack will help you to keep data consistent.

4. Misaligned Goals & the Battle Over Marketing Qualified Leads

All marketers are familiar with this play: gate content to capture a marketing qualified lead (MQL), then send the lead to sales or business development rep (SDR or BDR, respectively). Cue the prospecting from sales, in sync with marketing nurturing to move this person into the coveted Sales Qualified Lead (SQL) lifecycle stage. Once the lead becomes an SQL, the account executive takes over and closes the deal, won or lost.

Why The Old Playbook Can’t Align Your Team

This play has been used thousands of times by thousands of marketers. But if we’re talking about alignment, this play relies on a process laden with potential land mines.

Think about it: if the marketing team has a goal to drive MQLs and they are assessed based on their ability to meet that goal, their sole focus will be on how to get as many gated content downloads as possible, and the issue with that is that the audience most likely to read your content is not necessarily the audience that wants to buy your product now.

Marketing and Sales Friction is Baked Into The System

If sales are judged by the number of MQLs they convert to opportunities, company friction is baked into the system: the marketing team meeting their goals is out of alignment with sales reaching their goals.

Teams focusing on generating MQLs rather than revenue and demand will continue to struggle with alignment and will leave themselves ill-prepared to run ABM campaigns or to provide a seamless experience for their customers.

The Solution to the Marketing Qualified Leads Battle

Reach out to your sales counterparts and have a conversation about how you can set up processes, regular stand-ups, and other means of listening to and learning from each other.

Sales can teach marketing what happens on calls with MQLs? What objections does the sales team run into over and over? Which content assets do people make mention of in calls?

On the other hand, sales can learn from their marketing colleagues what content is marketing serving and why? How have they altered the targeting, and how is sales seeing it play out in sales calls? What content is consumed most in deals that result in “closed-won” outcomes?

Once sales and marketing have more understanding of one another, they can make informed choices that help both teams win. Once there is mutual understanding, the teams can begin to have conversations about important choices that can greatly impact the pipeline:

  • Should we focus on capturing MQLs or should we ungate content to drive demand?

  • Should we define an MQL differently than we currently do?

  • How can we support asynchronous buying and get prospects to SQL or sales-qualified opportunity (SQO) status before getting sales involved?

5. Running Successful Account-Based Management Plays

All of the problem areas outlined above – poor handoffs, disparate systems, inconsistent data, and arm wrestling over MQLs – prevents an organization from running successful Account-based marketing (ABM) plays, especially at scale.

Why is it so hard to knock your ABM goals out of the park when sales and marketing aren’t talking? It’s because ABM requires that you’re not only aligned on one single MQL or SQL definition – you have to define an entire buying committee. This means even more handoffs, system, data, and goal alignment.

5 Steps to Align Sales and Marketing Through Account-Based Management

  1. Verify that you have been collecting job titles and buying roles. If you have not, go back through your last quarter of closed deals and manually enter this information or update via workflows.

  2. Create a dashboard to understand the buying roles that have been involved in your recent deals and who usually shows up to the buying table first.

  3. Have a meeting between sales and marketing to review this information and agree upon the buying committee and who to prioritize.

  4. Follow the other solutions outlined above to ensure that your teams are aligned on goals, lifecycle stage definitions, and handoff protocol, and that your data is clean and your systems are talking.

  5. Finally, use your Target Account and ABM tools to set up a campaign to support the alignment built between sales and marketing.

Who Says Sales and Marketing Can’t Play Well Together?

More often than not, aligning your marketing and sales team is within reach. Itjust takes a little bit of learning and listening. Our Sales Consulting can help you plan a better sales strategy for your next ABM campaign and finally nail the alignment your company needs to achieve meaningful growth.


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